2021 COVID-19 Safety Requirements
For Drive Electric Earth Day In-Person Events
In planning for Drive Electric Earth Day (DEED), you should organize the type of event that you think will be best for your local area and participants, including online and in-person events. If you plan an in-person event, public safety must be of paramount concern for the event organizer, volunteers and attendees. It is important to do whatever is necessary to ensure that our events do not add to the spread of COVID-19.
Since different regions are being affected by the disease in different ways, you should check with your local and state officials for recommendations as to whether it is safe to carry out your in-person event or if it needs to be canceled, modified to a virtual event or delayed. All in-person events must be carried out with the following recommendations and requirements.
If you decide to cancel or delay your event, please be sure to notify all attendees, event partners, and DEED [support at driveelectricearthday dot org].
If you are holding an in-person event, please see the safety recommendations below from the Centers for Disease Control and Prevention and visit the CDC website for more detailed recommendations. It is also important that recommendations from your local, regional and state health authorities be followed. In the event of conflict, apply the most restrictive advice. Since the COVID-19 situation is fluid, you should monitor changes in those recommendations up to the day of your event to ensure you are able to apply the safest standards to protect your volunteers and attendees.
Prior to the Event
- Create a written plan on how you will mitigate the spread of COVID-19 and provide it to those who will be staffing the event.
- Detail the COVID-19 safety precautions attendees should take in the event description of your online event page.
- See list below for more detailed guidelines to share prior to the event.
- This includes the instruction that all attendees should wear masks and provide attendees with information about how to improve how your mask protects you.
- Monitor the CDC website and your local, regional and state health authorities for updated guidance as you get closer to your event. Event attendance should be limited at all times to the maximum attendance permitted by local health authorities.
- You or any staff should stay at home if you have fever, respiratory symptoms, or believe you might be sick.
- Promote messages that discourage people who are sick from attending events. Request attendees leave the event if they begin to have symptoms of COVID-19, which include fever, cough, and shortness of breath. See a list of symptoms and CDC guidance on what to do when sick with COVID-19.
- Identify and address potential language, cultural, and disability barriers associated with communicating COVID-19 information to event staff and participants.
- Consider alternatives for event staff and participants who are at high risk for complications from COVID-19. See the CDC guidance for people who need extra precautions.
- Plan ways to limit in-person contact. All attendees and staff should be spaced at least 6 feet (about 2 arm lengths) from each other.
- Designate a person on your team who will have lead responsibility during the event for ensuring that everyone is wearing a mask and maintaining distancing. Supply this person with disposable masks for distribution if possible.
During the Event
- All event activities must be outdoors, except for essential functions such as restroom use.
- All staff are required to wear face masks at all times.
- All attendees are required to wear face masks at all times.
- Display signs to discourage physical contact among staff and attendees.
- Require that staff and attendees stay at least six feet apart. Display signs with this instruction.
- Provide no-touch trash cans and recycling bins.
- Do not serve food.
- Practice routine cleaning of frequently touched surfaces including tables, door handles, steering wheels, pens, tablet screens, etc.
- Disinfect surfaces that may be contaminated with germs after cleaning. See this guidance on cleaning and disenfecting from the CDC.
- Come prepared to wipe down test drive vehicles after every drive (front seats, steering wheel, touch panels and buttons, and inside and outside door handles) and provide an alcohol-based hand sanitizer that contains at least 60% alcohol to every driver. See this guidance from the CDC specifically for disinfecting vehicles.
- Only people within the same household should be in a test drive vehicle at the same time.
- Practice hand hygiene frequently and provide adequate supplies for both staff and attendees. Wash hands often with soap and water for at least 20 seconds. If soap and water are not readily available, use an alcohol-based hand sanitizer that contains at least 60% alcohol.
- Ensure bathrooms are supplied adequately with soap, water, and drying materials so visitors and staff can wash their hands.
- Provide an alcohol-based hand sanitizer with at least 60% alcohol for use before or after interacting with event booth activities and vehicles. Consider placing the alcohol-based hand sanitizer in visible, frequently used locations such as registration desks and exits.
Finally and most importantly, please listen to the latest advice of local public health officials and prioritize the safety of your community. To ensure all in-person events follow the appropriate local, state, and federal safety requirements, the DEED team will check in with event organizers closer to the event. Please prioritize your response to the DEED team’s safety check-in.
Thank you to all of our volunteers for your hard work on Drive Electric Earth Day 2021 and please reach out to DEED [support at driveelectricearthday dot org] if you have any questions.